01
Stop chasing late payments.
Subs slip through the cracks when treasurers rely on bank transfers, spreadsheets, and reminder messages.
Open for clubs · one platform
The AI Operating System
for Clubs.
Run registrations, payments, attendance, fixtures and communications in one place. AI quietly handles the admin so your volunteers spend less time behind a screen.
Start free. Book a walkthrough when your committee is ready.
Sound familiar?
Running a club should not feel like a second job.
Volunteers and committee members spend evenings on admin that should take minutes.
02
Know who turned up to training.
Coaches should not be guessing attendance from memory or group chat replies after the session.
03
No more spreadsheets and WhatsApp chaos.
Committees lose hours copying data between apps while parents hunt for the right link in a busy chat.
04
Run the season without burning out volunteers.
Registration, teams, fixtures, and renewals should not depend on one person who knows where everything lives.
Product promise
One platform.
Every team. Every season.
Clubmate brings registrations, payments, scheduling, and communication together - so your club runs with confidence, not chaos.
One place for every workflow
Members, teams, events, payments, and comms live together - so admins stop switching between five different tools.
Built for how clubs actually work
Coaches see squads. Treasurers see balances. Parents see what matters to them. Committee members see the full picture.
Ready from pre-season to finals day
Set up registrations, assign teams, publish fixtures, and collect subs before the first whistle.
Season flow
One loop, not five separate tools.
Clubmate turns club admin into a short sequence: register, build teams, schedule, collect, and run match day - without leaving the same platform.
Active run
no tool switchCurrent step
Register members
Collect details, guardians, and medical info in one guided flow.
- 1Register members
- 2Build your teams
- 3Schedule the season
- 4Collect payments
- 5Run match day
Same data on phone and laptop - committees, coaches, and parents stay aligned.
Member directory
Everyone on the same page.
From first signup to season renewal, member records stay accurate. Searchable rosters, roles, guardians, and medical info in one hub.
- Records
- Searchable roster
- Guardians
- Linked profiles
- Medical
- Secure notes
Teams
Every squad set up for the season.
Age groups, coaches, and player counts in one place - with clear status when a team needs a coach or more players.
- Squads
- Age & activity
- Coaches
- Clear assignment
- Status
- Needs attention
Schedule and attendance
Know who turned up.
Training sessions, fixtures, and club events on a shared calendar. Coaches mark attendance. Admins see patterns at a glance.
- Calendar
- Shared fixtures
- Attendance
- One-tap mark
- Patterns
- Club overview
Club communications
Reach the right people, not the whole club.
Send updates to teams, age groups, or roles - without copying messages into five different WhatsApp groups.
- Audience
- Team or role
- Reach
- No chat chaos
- Clarity
- Right people
Payments and automation
Stop chasing late payments.
Treasurers deserve clarity. Parents deserve a simple way to pay. Clubmate connects both without the Sunday-night reminder emails.
Collect subs in the app
Parents pay online. Treasurers see paid, pending, and overdue at a glance.
Automatic payment reminders
Stop sending manual reminder messages every Sunday night.
Clear financial reporting
Committees see what is owed, what is paid, and what needs a nudge.
Clubs like yours
Built for committees who actually run the club.
Grassroots sport deserves software that respects volunteers' time.
“We replaced five different tools. Treasurers, coaches, and the committee finally work from the same system.”
“Parents pay subs in the app. We stopped sending reminder emails every Sunday night.”
“I can check attendance from my phone on match day. That alone saved us hours every week.”
6+
Core workflows in one place
24/7
Access for admins and coaches
UK
Built for grassroots sport
GDPR
Privacy-first by design
Compare
A different category, by design.
Spreadsheets, group chats, and bank transfers each cover a slice. Clubmate is built for the whole season loop.
| Feature | The old way | Clubmate |
|---|---|---|
| Member lists | Spreadsheets for member lists | One searchable member directory |
| Announcements | WhatsApp for every announcement | Targeted messages by team or role |
| Payments | Bank transfers with no tracking | In-app payments with clear status |
| Medical records | Paper forms for medical info | Digital medical and guardian records |
| Tooling | Five tools that do not talk to each other | One platform for the whole season |
Next step
Ready to run your club on Clubmate?
Start free, book a walkthrough, or explore pricing - whatever fits your committee.
View pricing